Associate CoSec

Associate CoSec
Are you passionate about corporate governance and operational excellence? We invite you to step into a dynamic and impactful Associate role where you will apply your expertise while contributing to innovation and process transformation in a collaborative, global environment.
 
About the role
As an Associate, you will play a key role in maintaining high standards of corporate governance and operational efficiency , primarily by owning and overseeing the end-to-end corporate secretarial activities across the full lifecycle of entities. You will act as a Subject Matter Expert on applicable corporate and fund laws , ensuring that governance processes properly reflect how decisions are taken, documented, and evidenced.

About You
We are seeking a detail-oriented, structured, and collaborative professional who thrives in a fast-paced environment. You should have a proactive "can-do" attitude, personal drive, and the ability to manage multiple priorities and tight deadlines.
 
 
Key responsibilities:

• Own and oversee the end-to-end corporate secretarial activities across the full lifecycle of entities, primarily Luxembourg-based.
• Manage and coordinate corporate events, including distributions, changes to constitutional documents, and appointments or resignations of directors and signatories.
• Oversee the preparation, coordination, and follow-up of board and shareholder meetings, including agendas, board packs, resolutions, and minutes.
• Act as a governance safety net for the AIFM, ensuring that corporate governance arrangements and decision-making are robust.
• Provide guidance to directors and internal stakeholders on governance matters and best practices.
• Maintain strong oversight of dependencies between accounting, governance, and regulatory requirements (corporate calendar).
• Proactively drive change initiatives and scalable solutions that create long-term impact, improving both operational efficiency and digitalisation readiness.
• Support the Head of Governance locally by addressing issues, proposing solutions, and acting as a role model within the team.
• Support the annual accounts approval process and ensure appropriate governance evidence and audit trails are available.
• Be willing to travel to various locations to attend meetings as required.

 
Desired Skills and Experience Must-Have:

• University degree (or equivalent) in law, business administration, or a related field.
• Minimum of three years' relevant work experience within the described field (corporate governance/CoSec).
• Proven track record in change management and process improvement.
• Excellent written and verbal communication skills in English.
• Experience working in an international environment.

 
Nice-to-Have:

• Prior exposure to private equity or another financial services industry.
• Knowledge of Luxembourg law related to Alternative funds (RAIF, SICAR).
• Sound knowledge of counterparty management (AML/KYC), legal entity set-up, and fund liquidations.

 
 
Key Differentiators:

• Quality-driven and structured with a service-minded approach and a passion for excellence.
• Professional work ethic with the ability to work independently with confidence and accountability.
• Drives team spirit and promotes a "build once, reuse many times" mindset across governance.

 
Company values:

• High performing means giving people responsibility and freedom to act and base evaluation on performance - there is always room for improvement.
• Respectful means acting with integrity and having respect for each other and external stakeholders in everything we do.
• Entrepreneurial means being innovative, action-oriented and having a sense of urgency about driving change.
• Informal means being non-hierarchical – everyone is encouraged and expected to speak their mind.
• Transparent means being open and honest, with each other as well as with external stakeholders.

Benefits: 

• Life Insurance with Unum – Fully employer-funded coverage under the “Ochrona Premium” plan, including extended options (e.g. accidents, hospital stays, critical illness, and family add-ons).
• Health Care with Lux Med – Fully employer-funded private medical insurance, with the option to add your spouse/partner and children.
• Wellness Allowance – PLN 2,560 per year to spend on wellbeing-related activities (e.g. sports, relaxation, culture).
• MultiSport Program – Employees can use the Wellness Allowance to cover the cost of a MultiSport card, giving access to 5,200+ sports facilities, gyms, and swimming pools across Poland.
• Wellhub / MultiLife – Premium access to wellness and personal development platforms, including yoga, mental health apps, coaching, online training, nutrition advice, and more.
• Unmind – Access to a science-backed mental health platform offering mindfulness and emotional support.
• Hybrid Work Model – Flexible work arrangements balancing office time with home-based work.
• Vacation – 31 days of paid vacation annually.
• Sick Leave – 90 days at full pay.
• Employee Capital Plan (PPK) – Employer contributes a total of 4% of your gross salary (1.5% basic + 2.5% voluntary) into your retirement savings, with full ownership and inheritance rights.
• And more... :)