Executive Assistant

Job Title: Executive Assistant

Location: Hong Kong

Overview

We are seeking a highly organised and proactive Executive Assistant to support senior leadership within a hospitality organisation in Hong Kong. This role provides confidential administrative support, manages schedules and communications, coordinates internal and external meetings/events, and helps ensure smooth day-to-day operations for the executive team.

The ideal candidate is detail-oriented, service-minded, able to handle sensitive information with discretion, and comfortable working in a fast-paced environment.

Key Responsibilities

• Calendar & Scheduling:
  Manage and coordinate the executive’s diary, appointments, and travel plans, ensuring timely and accurate scheduling.

• Administrative & Document Support:
  Prepare and format documents, presentations, reports, correspondence, and meeting materials with high accuracy.

• Meeting Coordination:
  Arrange internal/external meetings, including venue coordination, agendas, minutes/action items follow-up, and participant communications.

• Communication & Follow-ups:
  Handle incoming communications (email/phone/letters), prioritise matters appropriately, and ensure action items are followed through.

• Confidentiality & Discretion:
  Maintain strict confidentiality of sensitive information and support governance requirements as applicable.

• Event & Stakeholder Support:
  Support special projects, stakeholder engagements, and corporate events as required.

• Travel & Expense Coordination:
  Assist with travel itineraries, hotel bookings, and expense documentation in accordance with internal processes.

• Cross-Functional Coordination:
  Liaise with different departments and external parties to coordinate requests and resolve scheduling/administrative issues efficiently.

Qualifications

• Experience:
  Typically 3–6 years of experience as an Executive Assistant or senior administrative support role.

• Hospitality/Service Industry (Preferred):
  Experience in hospitality, corporate services, or a similarly fast-paced customer-facing environment is preferred.

• Communication Skills:
  Strong written and spoken communication skills in English and Chinese (Cantonese); Mandarin is a plus.

• Organisational Skills:
  Excellent time management, prioritisation, and attention to detail; ability to manage multiple competing priorities.

• Professionalism & Discretion:
  Demonstrated ability to maintain confidentiality and professionalism at all times.

• Tools & Computer Literacy:
  Proficiency in MS Office (Word, Excel, PowerPoint) and comfortable learning internal systems.

Why Join This Organization?

This role offers the opportunity to support senior leadership and contribute to a high-performing team in a dynamic hospitality environment in Hong Kong. If you enjoy delivering exceptional support, staying organised, and working with professionalism and discretion, we invite you to apply.