Studio Co-ordinator

Studio Co‑Ordinator - Warwickshire 

• Permanent role  
• Mainly home based but will need to attend site in Warwickshire as needed 
• Based salary £32k up to £35k 

(Works closely with: Creative Director, Design, Motion, Social, & Finance)

***Looking for applicants to essentially come from a digital agency background***

This role would suit anyone with Production Manager/Studio Manager/Agency Traffic Manager experience within an agency.

Role Overview 

The Studio Co‑Ordinator is responsible for the smooth, efficient, and commercially sound operation of the Studio. This role owns internal workflow, production scheduling, and capacity planning across all accounts, ensuring work is clearly scoped, appropriately resourced, and delivered on time and to standard. 

Operating at the centre of delivery, the Studio Co‑Ordinator turns client requests into delivery‑ready briefs, balances studio capacity across disciplines, and ensures momentum is maintained across multiple concurrent projects. This role brings structure, clarity, and control to the production process and plays a key part in protecting both creative quality and operational margin. 

Key Responsibilities:

Client Ownership & Communication 

• Contribute to weekly and ongoing client delivery meetings. 

• Build trusted, professional relationships with key client stakeholders. 

• Clearly communicate scope, timelines, dependencies, and constraints. 

• Manage expectations confidently, balancing client needs with studio capacity. 

Briefing & Scope Management: 

• Capture, document, and log all incoming briefs and requests. 

• Translate client needs into clear, structured, and actionable internal briefs. 

• Challenge unclear, incomplete, or unrealistic requests before work begins. 

• Confirm scope, assumptions, dependencies, and delivery timelines. 

• Ensure all briefs are fully “delivery‑ready” before being assigned to creative teams. 

Resourcing & Delivery Coordination:

• Own weekly and forward‑looking resourcing plans. 

• Set priorities across accounts and projects. 

• Allocate work across design, motion, and social teams. 

• Balance workloads to ensure effective studio utilisation. 

• Track delivery progress, maintain momentum, and identify risks early. 

• Proactively remove blockers and escalate issues where required. 

Commercial & Financial Control:

• Track quote versus actual effort across all briefs on a daily basis. 

• Identify and flag scope creep, inefficiencies, or potential overruns. 

• Support accurate estimation and production planning. 

• Maintain strong commercial awareness at both project and account level. 

Internal & Operations:

• Provide clarity, structure, and prioritisation for delivery teams. 

• Protect creative teams from unnecessary noise and disruption. 

• Drive accountability without acting as a passive messenger. 

• Escalate risks, decisions, and delivery concerns appropriately to the Account Director. 

Accountabilities:

The Studio Co‑Ordinator is accountable for: 

• The quality, clarity, and completeness of all briefs. 

• Studio efficiency and utilisation. 

• Delivery flow and production accuracy. 

• Resourcing plans and scheduling accuracy. 

• Operational margin and commercial discipline. 

• Smooth handovers and clear ownership at every stage of delivery. 

Measures of Success:

Success in this role is demonstrated by: 

• A fully utilised, well‑balanced studio. 

• No unassigned or “floating” tasks. 

• No missed handovers or unclear ownership. 

• Clear, realistic production timelines. 

• Predictable, well‑controlled delivery across all accounts. 

Behavioural Profile:

A high‑performing Studio Co‑Ordinator is: 

• Calm and composed under pressure. 

• Commercially confident and delivery‑focused. 

• Comfortable having difficult or challenging conversations. 

• Highly organised, structured, and detail‑driven. 

• Trusted by both clients and creative teams. 

• Proactive rather than reactive. 

• Solutions‑oriented, not people‑pleasing. 

• Positive, pragmatic, and resilient. 

The benefits for the role are as follows: 

• 23 days annual leave per year plus all UK bank holidays 

• 1 additional day off for the employee’s birthday! 

• Christmas shutdown period, does not require employees to use annual leave 

• 1 wellness hour per week, which can be used flexibly as the employee wishes 

• Auto-enrolment pension scheme with 3% employer contribution and minimum 5% employee contribution