Executive Assistant

Executive Schedule & Priority Management

• Manage the CEO’s calendar from a strategic perspective, treating time as a critical resource to ensure alignment with business priorities and key stakeholder engagement
• Coordinate internal and external meetings and events, ensuring clear objectives and meaningful outcomes
• Plan and manage domestic and international travel arrangements to support business needs and enhance executive efficiency

Executive Communication & Stakeholder Management

• Serve as a key communication interface for the CEO, ensuring clarity, consistency, and professionalism in all interactions
• Manage and optimize executive communication processes, including correspondence handling, response alignment, and follow-up tracking
• Coordinate interactions between the CEO, internal teams, clients, and external partners

Executive Operations & Meeting Management

• Plan and manage executive-level meetings, including agenda design, material preparation, and decision tracking
• Consolidate and structure information to support high-quality discussions and decision-making
• Ensure alignment and effective execution of key initiatives across functions

Administrative & Operational Support

• Oversee executive-related administrative processes (e.g., expense management and documentation) to ensure accuracy and compliance
• Establish and optimize administrative workflows to improve overall operational efficiency

Strategic Projects & Ad-hoc Initiatives

• Support and drive key projects and strategic initiatives assigned by the CEO
• Demonstrate strong judgment and execution capability in dynamic and uncertain environments
• Proactively identify issues, propose solutions, and ensure effective implementation

Experience Requirements

• Minimum of 5 years’ experience supporting senior executives in sizable or fast-paced organizations
• Proven experience supporting C-level executives (e.g., CEO, CFO, COO)
• Experience working across functions, regions, or cultures is highly preferred

Language Skills

• Fluent in both English and Mandarin, with the ability to independently draft, refine, and communicate business content
• Strong written and verbal communication skills with attention to tone, clarity, and precision

Technical Skills

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Familiar with calendar and workflow management tools (e.g., Google Calendar, Outlook)
• Quick to learn and adopt new tools to enhance productivity

Core Competencies

• Strong judgment, high integrity, and a high level of confidentiality in handling sensitive information
• Detail-oriented with a forward-thinking mindset; able to anticipate needs and provide effective solutions
• Excellent time management and multitasking skills, with the ability to prioritize in a fast-paced environment
• Strong project and event management capabilities
• High ownership and consistency in delivering quality work, with the ability to build long-term trust

Qualified and interested Parties please apply with your CV in Word format to vera.chang@morganphilips.com. You can also reach Vera at +886-2-7750-5719

Please note, that while Morgan Philips welcomes and appreciates all candidate response, volume of replies allows us to respond to short-listed candidates only. Resumes are collected for recruitment purposes only.